Administrative Assistant III
Company Name:
Dartmouth College
### Position Information
## Position Purpose
To coordinate and perform a wide variety of department/office activities that will increase department/office efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department/office.
## Skills & Knowledge
In-depth knowledge of office procedures
Strong organizational skills
Proficient with computer applications
Strong interpersonal skills
## Minimum Experience
Two plus years of office experience in a related field, with some autonomy.
## Minimum Education
Associate's degree or the equivalent.
## Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.
## Special Instructions to Applicants
28 hours/week. Monday - Friday 9:00 am - 3:30 pm with 1 hr. lunch. Can be flexible.
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
### Key Accountabilities
## Key Accountabilities
General Office Support
Coordinates a variety of activities to support department functions.
Monitors and orders department supplies; tracks postage and photocopying accounts.
Serves as Petty Cash Custodian.
May arrange the logistics associated with grant administration such as gathering information, gathering signatures and compiling documents.
Supervises student interns, student office assistants or other staff.
Communication
Serves as primary point of contact representing the department/office to the institution and external constituencies.
Responds to inquiries from alumni, undergraduates, and prospective students.
Serves as a liaison with numerous College departments.
Serves as a source of information on department policies and procedures.
In the absence of the department administrator, records minutes at meetings and prepares for Chair review and distribution.
Coordinates a wide range of department publicity and communications: advertises academic prizes, colloquia and workshops, and Honors Program events; posts electronically events and resources of interest to department majors and minors.
Proofreads memos and correspondence for faculty and Chair.
Designs and maintains hallway display cases and departmental brochure.
Maintains cognizance of working within a diverse community and enhancing diversity and acts appropriately regarding diversity in dealing with others.
Information Management
Establishes and maintains faculty files and department information files (e.g. course syllabi, reserve reading lists, book orders, Honors Program records, files stored in Records Management) to ensure accuracy and accessibility of information.
Administers the department's annual and quarterly academic prize awards.
Maintains resource information for department undergraduates on jobs, internships, fellowships, and graduate programs.
Schedule Coordination
Maintains multiple schedules, such as those for department events, use of our seminar room, academic terms, Honors Program activities, and colloquia and workshops.
Coordinates major recurring department activities including those related to the Honors Program, colloquia and workshops, and lecture series.
Assists in coordinating schedules and itineraries, and orienting new or visiting faculty, staff and guest speakers.
Academic Support
Communicates with students regarding major and minor requirements.
Places book orders and library reserve lists.
Distributes and tabulates course evaluations.
Position Title: Administrative Assistant III
Department: Government
Position Number: 0120801
FLSA: Non-Exempt
Level: DRM A
Employment Category: Regular Part Time
Department Contact for Cover Letter: Christine GexEstimated Salary: $20 to $28 per hour based on qualifications.
Dartmouth College
### Position Information
## Position Purpose
To coordinate and perform a wide variety of department/office activities that will increase department/office efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department/office.
## Skills & Knowledge
In-depth knowledge of office procedures
Strong organizational skills
Proficient with computer applications
Strong interpersonal skills
## Minimum Experience
Two plus years of office experience in a related field, with some autonomy.
## Minimum Education
Associate's degree or the equivalent.
## Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.
## Special Instructions to Applicants
28 hours/week. Monday - Friday 9:00 am - 3:30 pm with 1 hr. lunch. Can be flexible.
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
### Key Accountabilities
## Key Accountabilities
General Office Support
Coordinates a variety of activities to support department functions.
Monitors and orders department supplies; tracks postage and photocopying accounts.
Serves as Petty Cash Custodian.
May arrange the logistics associated with grant administration such as gathering information, gathering signatures and compiling documents.
Supervises student interns, student office assistants or other staff.
Communication
Serves as primary point of contact representing the department/office to the institution and external constituencies.
Responds to inquiries from alumni, undergraduates, and prospective students.
Serves as a liaison with numerous College departments.
Serves as a source of information on department policies and procedures.
In the absence of the department administrator, records minutes at meetings and prepares for Chair review and distribution.
Coordinates a wide range of department publicity and communications: advertises academic prizes, colloquia and workshops, and Honors Program events; posts electronically events and resources of interest to department majors and minors.
Proofreads memos and correspondence for faculty and Chair.
Designs and maintains hallway display cases and departmental brochure.
Maintains cognizance of working within a diverse community and enhancing diversity and acts appropriately regarding diversity in dealing with others.
Information Management
Establishes and maintains faculty files and department information files (e.g. course syllabi, reserve reading lists, book orders, Honors Program records, files stored in Records Management) to ensure accuracy and accessibility of information.
Administers the department's annual and quarterly academic prize awards.
Maintains resource information for department undergraduates on jobs, internships, fellowships, and graduate programs.
Schedule Coordination
Maintains multiple schedules, such as those for department events, use of our seminar room, academic terms, Honors Program activities, and colloquia and workshops.
Coordinates major recurring department activities including those related to the Honors Program, colloquia and workshops, and lecture series.
Assists in coordinating schedules and itineraries, and orienting new or visiting faculty, staff and guest speakers.
Academic Support
Communicates with students regarding major and minor requirements.
Places book orders and library reserve lists.
Distributes and tabulates course evaluations.
Position Title: Administrative Assistant III
Department: Government
Position Number: 0120801
FLSA: Non-Exempt
Level: DRM A
Employment Category: Regular Part Time
Department Contact for Cover Letter: Christine GexEstimated Salary: $20 to $28 per hour based on qualifications.
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